The Procedure for reporting violations and protecting people
The Procedure for reporting violations and protecting persons making reports is intended to enable reporting of law violations in a work-related context and to provide whistleblowers with appropriate and effective protection against retaliatory actions that could be taken in connection with the report.
The Procedure does not cover reports made anonymously. Reports made anonymously are not recognized.
The subject of the report may be violations of the law concerning:
a) corruption;
b) protection of privacy and personal data;
c) security of networks and IT systems;
d) financial interests of the State Treasury of the Republic of Poland, a local government unit and the European Union;
e) the internal market of the European Union, including public law competition rules
and state aid and corporate taxation.
Internal reports may be submitted through confidential reporting channels, in particular:
a) in the form of a letter to the Employer’s address with the note “Report of a violation”, “Whistleblower”, or other equivalent, without providing the sender’s details on the envelope;
b) in person to the designated person – the Representative for reporting violations of law;
c) by placing the letter in the mailbox placed on the entity’s premises;
d) by e-mail to the address sygnalista@infolet.pl;
Reporting a violation of law should include in particular:
a) indication of the whistleblower’s personal data, in particular the contact address;
b) indication of the circumstances of the violation, in particular the date, place, persons participating in or who may have information about the violation,
c) indication of evidence, if possible.
The template for reporting a violation of law constitutes Annex No. 3 to the Procedure.
The Commissioner registers reports for Reporting Violations of Law and sends confirmation of receipt of the report within 7 days.
The Commissioner for Reporting Violations of Law verifies the report and then decides on the follow-up actions.
The whistleblower may make an external report without first making an internal report.
The whistleblower may make an external report without first making an internal report.
An external report is accepted by the Commissioner for Human Rights or a public body.
Infolet Sp. z o.o. is the controller of personal data processed in connection with the report of a violation of law. Detailed information on the processing of personal data is attached as Annex 4 to the Procedure.
